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Scope of work - HR Shared Services

Dedicated shared SPOC (Single Point of Contact) shall be assigned (offsite) to ensure service delivery and quality

Support shall be extended in fixation of Employees' Salary Structure as per the statutory requirements and ensure minimum wages

The process of issuance of offer letter and appointment letter for all the selected candidates shall be taken care

The joining formalities of new recruits shall be taken care and shall be advised for issuance of Employee's ID card

Ensure to collect the Income tax deceleration form from new joins

Various nomination forms shall be collected from new joinees as per the requirement (EPF/ESI/Gratuity Act / Payment of Wages Rules)

Employees' personal file shall be maintained with proper checklist and will be kept in client premises

ESI - IP number and EPF - UAN number will be created / mapped for all the new joins as per the applicability

Support in Updation of employee KYC details in EPF/ESI

Probation period confirmation - Employees' probation confirmation letter will be issued after taking confirmation from the Management

Employee salary will be processed after taking the attendance sheet from the client SPOC (Single Point of Contact)

Leave summary

Emailing of Income Tax Projection to employees

Bank Statement generation / Bank transfer format text File / CSV format / Statement in Excel / Customisation of multiple bank formats

Employee salary slip will be generated and forwarded to respective employees', either through official mail id or personal mail id as per management confirmation

EPF and ESI challan will be generated after taking the confirmation from the accounts team

Disciplinary process shall be taken care for Absconding cases - Issuance of 1 st Notice, 2 nd Notice and Termination letter as per the suitability

Coordination of collecting "No Dues Certificate" for Exiting employees from client SPOC

Resigned employees Full & Final settlement will be processed, on receipt of "No Dues Certificate"

Issuance of Relieving letter / Experience Letter template shall be shared as per the management confirmation

Support in Transfer of employee PF account / Withdrawal of PF amount if any,

Assisting Client in handling of PF & ESI inspections / Liaison with the PF & ESI department

Assisting in preparation and submission of PF & ESI related correspondence